INTERPRETATION 

  1. The Yarrabilba Community Association also known as YCA or Yarrabilba Connect;
  2. The HIRER is the person, firm, company, business, school or association hiring from the Club;
  3. The FACILITY means the facilities located at 1-23 Shaw Street, Yarrabilba Q 4207, including:
    • Building – Hall, meeting rooms, kitchen, toilet amenities, outdoor area;  
    • Canteen/Kitchen – Yarrabilba Community Association reserves first right of refusal for all rights to operate the canteen/kitchen at all events held at the facility.
    • Change Rooms – showers, toilets, change area; 
    • Fields – All fields, scoreboard shed;
  4. The AGREEMENT means this Facility Hire Agreement and all annexures and attachments.
  5. The HIRED FACILITIES means the Facilities to be used by the Hirer as set out in this Agreement. 

BOOKING PROCEDURE

  1. The Facility is available for hire by prior arrangement and subject to the terms of conditions of this Facility Hire Agreement.
  2. The Facility Hire Agreement application must be completed and forwarded to the Yarrabilba Community Association Inc.  
  3. All communications with regard to sports facility hire should be directed to the contact@yarrabilba.org.

USE OF FACILITY

  1. Grant of licence
    1. Subject to this Agreement, the Association grants to the Hirer a non-exclusive licence to use the Hired Facilities for the Hire Period for the Agreed Use.  
    2. The Hirer acknowledges that the two (2) people listed on the Application Form accept the responsibility for the hiring and condition of the Facility during the Hire Period. 
  2. Hire Period 
    1. If a specific starting time has been agreed between the Yarrabilba Community Association and the Hirer, the Hirer must not change the starting time without prior written consent of the Venue Manager. 
    2. If, due to inclement weather, the Hired Facilities will not be used, the Hirer must contact the Yarrabilba Community Association either via contact@yarrabilba.org or 1300 743 340.  Failure to notify of cancellation at least one (1) hour prior to the Hire Period time will incur a fee of 50% of the hire fee for personnel attendance costs (GST incl).  
    3. The Yarrabilba Community Association may impose on the Hirer an overrun charge as specified in the Schedule for any use of the Facility subsequent to the Hire Period.

HIRER’S OBLIGATIONS

  1.  Access
    1. The facility will be opened and closed by a Committee Member; OR Keys/ Alarm Codes provided
    2. Generally, the bar facilities must be supervised by a Committee Member who holds a valid RSA licence and has the right to refuse service to any patron/s; where the hirer is using their own licence, this may be waived.
    3. The hirer is responsible for ensuring guests are aware that no alcoholic beverage may be brought outside the facility and/or onto the courts / fields. 
  2. Canteen/Kitchen Access
    1. The Yarrabilba Community Association reserves the first right of refusal to operate the kitchen for all catering and Liquor License operations that will occur at the facility;
    2. Where the Yarrabilba Community Association agrees to include canteen or kitchen access in a hire activity, the Hirer agrees to pay a Bond for the hire of the key to the canteen during the Hire Period, which may be in addition to any other bonds or hire fees – a quote will be supplied; 
    3. Where the Yarrabilba Community Association or the hirer does not have a suitable Liquor Licence for the activity, the Hirer must ensure that alcoholic beverages are not consumed at the Sports Facilities. 
  3. Change room / Toilet Access
    1. The change room / toilet building will be opened and closed by a Committee Member;  OR  The Hirer will be provided with a key to access the change room / toilet building during the Hire Period and will be responsible for the opening and closing of the change room / toilet building;    
    2. The Hirer agrees to pay a Bond for the hire of the key to the change room / toilet building during the Hire Period; 
    3. Supply of toilet paper/towels etc & re-stocking
  4. Keys and passes
    1. The Hirer must ensure that all keys and passes of any kind relating to the Facilities given to the Hirer are:
      1. kept by people authorised in writing by the Yarrabilba Community Association;
      2. not duplicated; and
      3. returned to the Yarrabilba Community Association when the Hirer vacates the Facilities, or at the end of the Hire Period, whichever is earlier.
  5. Safe and proper use 
    1. The Hirer must use the Facilities in a safe, proper, and efficient manner.
    2. Before using the Facilities the Hirer must ensure that the fields/rooms are in a proper and safe condition for use.  Any safety concerns must be reported to the Yarrabilba Community Association immediately. 
    3. The Hirer must comply with any reasonable direction of the Yarrabilba Community Association in connection with the safe and proper use of the Facilities. 
    4. The Hirer must ensure that all fields / courts being used at all times have post pads properly fitted. 
    5. The Hirer must ensure that all junior players are supervised at all times by:
      1. a coach who is adequately qualified; or possession of blue card
      2. one or both of the persons who are responsible for the hire as indicated on the application form. 
    6. The use of bikes, roller blades, scooters, skateboards etc, is prohibited anywhere within the Sports Facility unless agreed before hiring club. 
    7. The Hirer must ensure that motor vehicles are not driven onto the fields, excluding emergency vehicles. 
    8. The Hirer is responsible for providing its own first aid assistance including the supply of ice. 
  6. Cleaning of Sports Facility
    1. The Hirer must vacate the Sports Facility (including removing all rubbish, equipment, banners and all other goods of any kind brought into the Facility by the Hirer) by the end of the Hire Period.  
    2. The Hirer must ensure that the Facilities are left a clean, tidy, safe and proper condition to the Committee’s satisfaction.  
    3. Any additional cleaning charges will be taken out of the Bond charged to the Hirer or where no bond has been paid by the Hirer, the Hirer agrees to pay to the Yarrabilba Community Association the reasonable costs incurred in cleaning the Facilities.  
  7. Car Park 
    1.  The car park area must be left in a clean, tidy, safe and proper condition. 
  8. Refuse
    1. All garbage and individual garbage bins must be emptied. 
  9. Damage
    1. The Hirer is responsible for any accidents, loss, damage or injuries sustained by any person using the Sports Facilitates during the time that this facility is hired to the Hirer, except to the extent that any such injury arose from or by reason of any defect with the Facilities and the Hirer agrees to indemnify the Yarrabilba Community Association against all claims and demands made costs incurred in connection with such actions.  
    2. The Hirer is responsible for any damage caused to the Facilities (fair wear and tear accepted) and the Hirer agrees to pay to the Yarrabilba Community Association, on demand, the cost of any repairs or replacement of any damage caused during the Hire Period. 
    3. The Hirer must immediately advise the Yarrabilba Community Association of any accidents, loss, damage or injuries sustained by any person during any period of hire.